The criteria for the best word processor that will win the war are based on: the app’s cost, ease of usage, availability of tools to edit documents, accessibility to updates and absence of a compulsory add-ons. You may need to apply for that limit to be lifted.Okay, the battle for the best word processing app for Windows and Mac OS’s is on. the SMTP server setup in Outlook) has limits on the number of messages sent in a day or week. advising a system outage or unexpected closure) you may need to use BCC. This isn’t usually a consideration, but if the message is urgent (e.g. It can take a little while for all the messages to be sent (it depends on the number of emails to be sent, the size of each message, the speed of your Internet connection and speed of your mail host. In a Contact view choose Home | Mail Merge.įor more details on Mail Merge to email check outĬlever Outlook Contacts which has an entire chapter on Mail Merge including merges to email.Īccess Archon: Working with Word – if your source is an Access database. To use an Outlook Contact List as the source, start the merge from Outlook. The list of email recipients can be in another Word document, an Excel spreadsheet, Access database or other data sources. We prefer to use the Mail Merge Wizard at the bottom of that menu because it takes you through all the steps. In Word, go to the Mailings tab and choose Start Mail Merge | E-mail messages. Sending emails via mail merge is quite simple. Individual emails are more likely to be passed by spam filters, which are, understandably, setup to be suspicious of BCC’d messages. Just like mail merge letters, sending individual emails lets you personalize each email by including other details like account number etc. Email Merge sends an individual message out to each recipient so there’s no risk of data leakage. Microsoft Office has mail merge features that can also be used to send email messages too. Some viruses ‘farm’ addresses from received emails to send out more infected messages or copy the addresses to spammers. A list of customers could reach a competitor. It too easy to just use the BCC field but, as we’ve seen, it’s too easy to make a mistake.Īside from the privacy breach by not using the BCC field, there are other risks. Sending a mass email to clients is a common business practice. Many, but not all, the recipients are HIV positive. As a result everyone who got the message could see the names and emails of all the other clients. Hundreds of people with HIV being ‘outed’ when a London clinic sent out an email newsletter wrongly.Ī staffer at the clinic sent out a regular newsletter but put the names & emails of the recipients in the TO or CC box instead of the BCC (Blind Carbon Copy) field. In the UK there’s a very sad example of email going awry.
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